Contact CAEA

EMAIL: caeaart@gmail.com         

ANSWERING SERVICE: 1-719-422-3599

Colorado Art Education Association  

1838 Flintshire Street

Colorado Springs, CO 80910




   
        

Vendor Registration 2023 CAEA Fall Conference

  • June 08, 2023
  • October 25, 2023
  • Beaver Run Resort & Conference Center, 620 Village Road, Breckenridge, Colorado

Registration

(depends on selected options)

Base fee:
  • We have an information table set up for advertising materials. Your brochure and or supplies can be mailed to Breckenridge and will be set out on a multi-venue table. You are responsible for shipping and receiving fees. Please send the materials to the conference site by Tuesday, November 1st, we will keep the materials stocked and on display.

Registration is closed

2023 CAEA Fall Conference


Exhibitor Registration

November 2nd-4th, 2023
Beaver Run Resort & Conference Center
620 Village Road, Breckenridge, Colorado

Registration Dates: June 25th to October 4th, 2023
Late Registration: October 5th to October 25th, 2023

Registration after 10/4/23 will be charged a $50 late fee

No registrants will be accepted after October 25th, 2023.

*** Register by October 4th to ensure your name is listed in the Conference App!***

Contact Kelly Mansfield at vendors.caea@gmail.com with any questions.

Vendor Hall Hours

Wednesday: 9:00 AM to 4:00 PM VENDOR SET UP

(Vendor Hall closed to Participants)


Thursday NEW HOURS ON THURSDAY! 10:00am-4:00pm

Thursday 6:00 PM - 8:00 PM Vendor Hall Open for Conference Kickoff Vendor/participant Reception “Make & Take & Art”

Friday 8:00 AM to 4:00 PM Vendor Hall Open
Saturday 12:00 AM to 4:00 PM Vendor Hall Open

Conference kick off, “Make & Take & Art” is a great time to mingle with conference attendees and highlight your best materials and offerings in a relaxed atmosphere, with cocktails and appetizers provided by CAEA. There will be two cash bars INSIDE the Vendor Hall, as well as food passed through the room on trays.  We recommend planning a special project for this night and offer and extra table for you to invite participants to sit down and try out your products for that evening.

The Vendor Hall will now be located on the first floor.

PLEASE COMPLETE THIS FORM TO SUBMIT YOUR WORKSHOP PROPOSAL by October 5th. If you have any questions please contact Kim Chlumsky - kimberlycaea@gmail.com.


• Please check out our new app WHOVA. We no longer have a program book, but each Exhibitor add a brochure, video and other content on the app for attendees. Please watch this video for all the info: Whova Exhibitor guide

• Advertising Sponsorships are available this year for purchase! Your brand will be featured on our WHOVA APP! WHOVA Sponsorship guide


General Conference Vendor Information

• Exhibitor booths are purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket.

• Additional services including extra tables, chairs, telephones, and internet available with registration.

• There will be no lunch break on Friday, November 3rd, so conference attendees will have time to spend with vendors between workshop sessions. Vendors are welcome to leave booths as needed for breaks and food. 

• If your company is interested in exclusive sponsorship of one CAEA event, please contact CAEA President Lisa Cross at caeaart@gmail.com.
• Thursday Evening we will have a Vendor Showcase from 6pm-8pm.  During this time we ask that you show case your products by having a make and take project at your booth.  If your company is selling anything, you are welcome to do so on Thursday night.

• Exhibitors will receive two meal tickets for a standard booth size per day, and one meal ticket for a junior booth size.

• Exhibitors will receive two drink tickets for a standard booth size and one drink ticket for a junior booth size for the Thursday Make & Take, Friday Auction, and Saturday Night Bash.

• Exhibitors are welcome to partake in all food events, Thursday Make & Take, Friday Auction, Saturday morning Breakfast, and Saturday Night Bash. 

• Please check out our new app WHOVA. We no longer have a program book, but each Exhibitor add a brochure, video and other content on the app for attendees. Please watch this video for all the info: Whoa Exhibitor guide

• Also included this year will be an exhibitor scavenger hunt. 

Booth Size

We offer 2 booth sizes.
1. Standard Booth Size is approx. 10 x 10
2. Junior Booth Size approx. 10 x 5 - limited availability
• Additional services including extra tables, chairs, telephones, and internet available with registration at an additional charge.

Shipping & Freight Information
• All UPS, Fed Ex, and freight items should arrive at Beaver Run the week before the conference.

*** Check with your shipper; most companies handling LTL do not offer Breckenridge as a daily stop. Plan plenty of time for your items to arrive. ***

Scheduled pick-ups should be set for Monday, November 6th, 2023.

• For outbound UPS or freight pick-ups, ALL vendors are required to have items boxed, palletized, and ready for pick up. VENDORS MUST PREP THEIR SHIPMENTS, using their company's account info.
• PLEASE BRING YOUR OWN BOL, shipping labels, tape, sharpies, and pallet wrap!

All shipments should be sent to:
Beaver Run Resort & Conference Center
Attn: CAEA
620 Village Road
Breckenridge CO 80424
As always, please feel free to contact me about any questions, concerns, scheduling or shipping questions.

Kelly Mansfield at vendors.caea@gmail.com

More information and forms here: Exhibitor Info! 

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