Supporting Art Education in Colorado

Beaver Run Resort & Conference Center
620 Village Road • Breckenridge, Colorado

General Registration: Open now until Oct. 5th, 2023
Late Registration: October 6th - October 31st - $50 late fee

Please read through important conference information below!

Vendor Hall Hours

NEW: Wednesday 9:00am-4:00pm Vendor Set up  (Vendor Hall closed to Participants)

Thursday NEW HOURS 10:00AM-4PM AND 6:00 PM to 8:00 PM Vendor Reception Make & Take Art & Cocktails
Friday 9:00 AM to 4:00 PM Vendor Hall Open
Saturday 8:00 AM to 3:00 PM Vendor Hall Open

The Thursday Evening Make &Take Art &Cocktails is a great time to mingle with conference attendees in a relaxed atmosphere, with hors d'oeuvres. There will be a cash bar INSIDE the vendor hall, as well as treats & snacks circulating through the room on trays. This is a great time for you to have participants focus on your materials and take home an example they make themselves. Come with a project in mind for the participants to make. An extra participant work table is available for this event.

**NEW THIS YEAR!!! The Vendor Hall will now be located on the first floor and there will be a set aside classroom in Peak 16 for vendors to have workshops. PLEASE COMPLETE THIS FORM TO SUBMIT YOUR WORKSHOP PROPOSAL by October 5th. If you have any questions please contact Kim Chlumsky -

General Conference Vendor Information 

• Please check out our new app WHOVA. We no longer have a program book, but each Exhibitor add a brochure, video and other content on the app for attendees. Please watch this video for all the info: Whova Exhibitor guide

Advertising Sponsorships are available this year for purchase! Your brand will be featured on our WHOVA APP! WHOVA Sponsorship guide

We also have advertising available in Collage, our online professional magazine! 

All ads due by Oct. 21st, 2022 for the Winter Issue of Collage.  

Please click HERE to purchase advertisements AND Whova banners. (Pricing below)

• Vendor set up is Thursday, November 4th, from 9:00am to 4:00pm. 

• Vendor space is purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket.

• Additional services including extra tables, chairs, telephones, and internet available with registration.

• Vendor Hall will be open Thursday, November 3rd from 6:00pm to 8:00pm; Friday, November 4th from 9am to 4:00pm; and Saturday, November 5th from 8:00am to 3:00pm. There will be no lunch break on Friday, November 4th, so conference attendees will have time to spend with vendors between workshop sessions. Vendors are welcome to leave booths as needed for breaks & food.

• We encourage all vendors to present a workshop. You may contact conference schedule coordinator, Kim Chlumsky at kimberlycaea@gmailcom.

• We have gift giveaways and thank our vendors and sponsors at the Saturday Night Bash. We encourage donations for this event. Please be sure to set something aside and give it to Lloyd when you finish setting up.

• If your company is interested in exclusive sponsorship of a CAEA event, please contact President Elect Lisa Cross at

• Vendors are requested to NOT have give-aways, drawings, or other freebies during the Thursday night event. If your company is selling anything, you are welcome to do so on Thursday night.

• Vendors will receive two meal tickets for a standard booth size per day, and one meal ticket for a junior booth size.

• Vendors will receive two drink tickets for a standard booth size and one meal ticket for a junior booth size for the Thursday Make & Take, Friday Auction, and Saturday Night Bash.

• Vendors are welcome to partake in all food events, Thursday Make & Take, Friday Auction, Saturday morning Continental Breakfast, and Saturday Night Bash. Saturday morning Continental Breakfast will be set up in the Vendor Hall to encourage conference attendee traffic. Vendors are encouraged to donate an art item for the Friday evening Art Auction.

• Also included this year will be an exhibitor scavenger hunt. 

Booth Size

We offer 2 both sizes.
1. Standard Booth Size is aprx. 10 x 10
2. Junior Booth Size aprx. 10 x 5 - limited availability

• Additional services including extra tables, chairs, telephones, and internet available with registration at an additional charge.

Booth Prices

Junior Booth Non Profit – $425.00 5x10

Junior Booth Business – $525.00 5x10

One Space Booth Non-Profit – $525.00 10 x 10

One Space Booth Business – $625.00 10 x 10

Two Space Booth Business – $925.00 10x20 space with two tables and two chairs

Two Space Booth Non-Profit – $825.00 10x20 space with two tables and two chairs

Three Space Booth – $1225.00

Four Space Booth – $1,525.00

One Space Junior Booth - Thursday Only – $225.00 One space booth (5x10) available for set up for Thursday night Make and Take only

Materials Table/no attendance – $150.00 We have an information table set up for advertising materials. Your brochure and or supplies can be mailed to Breckenridge and will be set out on a multi-venue table. You are responsible for shipping and receiving fees. Please send the materials to the conference site by Tuesday, November 1st, we will keep the materials stocked and on display.

• Additional services including extra tables, chairs, telephones, and internet available with registration at an additional charge.

• Vendor booths are purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket

Shipping & Freight Information

• All UPS, Fed Ex, and freight items should arrive at Beaver Run the week before the conference. Scheduled pick-ups should be set for Monday, November 8th, 2021.

• For outbound UPS or freight pick-ups, ALL vendors are required to have items boxed, palletized, and ready for pick up. VENDORS MUST PREP THEIR SHIPMENTS, using their company's account info. PLEASE BRING YOUR OWN BOL, shipping labels, tape, sharpies, and pallet wrap!

• Please make sure that booth numbers are listed on the packages (this will be emailed to you) 

• Please send the BOL to

• Beaver Run Resort has a loading dock, but can accept trucks with or without a liftgate

• Beaver Run has secure storage for incoming and outbound packages. 

• Beaver Run has pick up for prepaid labels and they can process shipping onsite

• Vendors need to fill out the shipping form for the handling fee on all packages going out either by prepaid lable or Beaver Run processing the shipment.

Click here for shipping form 

Send All Shipments To:
Beaver Run Resort & Conference Center
Attn: CAEA 
620 Village Road 
Breckenridge CO 80424

As always, please feel free to contact me about any questions, concerns, scheduling or shipping questions.
Kelly Mansfield at


CALL or TEXT the Answering Service: 1-719-422-3599

Mailing address: 

Colorado Art Education Association  

1838 Flintshire Street

Colorado Springs, CO 80910



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