Exhibitor Registration |
Beaver Run Resort & Conference Center
620 Village Road, Breckenridge, Colorado
Registration
Early Registration: April 2, 2026 – September 30, 2026Late Registration: October 1, 2-26 – November 4, 2026
Exhibitor Schedule
Wednesday (November 4)
- 9:00 AM – 4:00 PM: Exhibitor Set-Up
(Exhibitor Hall closed to participants)
Thursday (November 5)
- 11:00 AM – 4:00 PM: Exhibitor Hall Open
- 4:00 – 6:00 PM: Break
- 6:00 – 8:00 PM: Conference Kickoff Reception – “Make & Take & Art”
The Thursday evening reception is a highlight of the conference and a great opportunity to connect with attendees. Exhibitors are encouraged to host a hands-on “Make & Take” activity that showcases your materials in an engaging, interactive way.
- Cocktails and appetizers will be provided by CAEA
- Two cash bars will be located inside the Exhibitor Hall
- Food will be passed throughout the space
If your organization is unable to offer a “Make & Take,” please consider hosting an interactive element such as a game, activity, or giveaway (no raffles, please).
Tip: Consider bringing an extra table to create a dedicated space for attendees to sit, create, and explore your products.
Friday (November 6)
- 9:00 AM – 4:00 PM: Exhibitor Hall Open
Saturday (November 7)
- 9:00 AM – 3:00 PM: Exhibitor Hall Open
⚠️ Important: All exhibitors are required to remain set up until 3:00 PM on Saturday.
If you are unable to staff your booth, please notify Lloyd Bourdon before opening day at: lloydbourdoncaea@gmail.com
An additional fee may apply for early departure without notice.
Workshops
Submit your workshop proposal using the official form.
Proposal Deadline: June 1, 2026 Questions: Rachel Donnelly – rachelcaea@gmail.com
BOOTH SIZES
1. Standard Booth Size* is approx. 10 x 10 (Non-profit $575, Business $675)
2. Junior Booth Size approx. 10 x 5 (Non-profit $475, Business $575)
3. Materials Table, no attendance ($250) Your brochure and or supplies can be mailed to Breckenridge and will be set out on a multi-venue table. You are responsible for shipping and receiving fees. Please send the materials to the conference site by November 4th, we will keep the materials stocked and on display.
*Several booths can be linked together if needed for an additional charge
Click HERE for a full list of available add ons and pricing
*Prices subject to change by Beaver Run Resort
Additional table: $50
Enhanced Wi-Fi (3 days): $209.46
Electricity (Duplex Outlet 120V, 60 HV 1 Phase 15 Amps) (3 days): $123.94
Each Booth will include one table 6 feet in length, 2 chairs, and a small waste basket.
Cancellation Fee BEFORE September 1st, 2025 is $100, after September 1st, 2025 no refunds will be processed.
PERKS
• Exhibitors receive two meal vouchers ($15 value each) for a standard booth size (10x10) per day, and one meal voucher ($15 value) for a junior booth size (10x5).
• Exhibitors receive two drink tickets for a standard booth size and one drink ticket for a junior booth size for the Thursday Make & Take, Friday Auction, and Saturday Night Bash.
• Exhibitors are welcome to partake in all food events, Thursday Make & Take, Friday Auction, Saturday morning Breakfast, and Saturday Night Bash.
WHOVA APP
Please check out our new app WHOVA. We do not provide a program book, but each Exhibitor may add a brochure, video and other content on the app for attendees.
Please watch this video for all the info: Whova Exhibitor guide
Info for sponsors: WHOVA Sponsorship guide
BECOME A SPONSOR
All exhibitors receive the following at no cost:
• Full page Ad (7.5’x10’) in Collage magazine Fall 2026
-
Name and Logo on home page and fall conference pages website
Recommended image dimensions: 500px x 500px (Max 1000px x 1000px)
-
Small Logo on conference signage
Sponsors get everything above plus:
• Prominent Large Logo on conference signage
-
Full page Ad (7.5’x10’) in all 3 issues of Collage magazine Fall 2024, Winter 2024-2025, Spring 2025
-
Scrolling company banner ad on Whova App
Recommended image dimensions: 700px x 210px (Max 1000px x 1000px)
Cost $500
Click here for a printable version of the above information
Please sign up for sponsorship when registering
ALL ADS DUE TO CAEA BY OCT. 1st 2026. Please Send to CAEAART@gmail.com AND amyfelderartteacher@gmail.com
SHIPPING AND FREIGHT INFORMATION
• All UPS, Fed Ex, and freight items should arrive at Beaver Run the week before the conference.
• Check with your shipper; most companies handling LTL do not offer Breckenridge as a daily stop. Plan plenty of time for your items to arrive.
• Scheduled pick-ups should be set for Monday, November 10th, 2025.
• For outbound UPS or freight pick-ups, ALL exhibitor are required to have items boxed, palletized, and ready for pick up.
• Exhibitor MUST PREP THEIR SHIPMENTS, using their company's account info.
• PLEASE BRING YOUR OWN BOL, shipping labels, tape, sharpies, and pallet wrap!
All shipments should be sent to:
Beaver Run Resort & Conference Center
Attention: CAEA
620 Village Road
Breckenridge CO 80424
Fee schedule from Beaver Run Resort
The following charges apply to package delivery and or handling fee charges:
|
Packages (envelopes, padded envelopes, small boxes, Letters) |
$20.00 |
|
Luggage, Ski and Snowboard Bags, Large Boxes |
$25.00 |
|
Event Shipments (One Time Fee) |
$25.00 |
|
Storage of any package over 5 days |
$5.00 per day |
|
Pallet Shipments requiring Storage |
$120.00 |
|
Pallet Storage over 5 days |
$30.00 per day |
|
Bellman Delivery |
$5.00 per package |
|
Handling Fee of Inbound/Outbound/ Pre Paid Labels/Kit Lender |
$10.00 |
As always, please feel free to contact us about any questions, concerns, scheduling or shipping questions.
Kelly Mansfield at vendors.caea@gmail.com.
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