Vendor Registration for 2016 CAEA Fall Conference

Start
November 03, 2016
End
November 06, 2016
Location
Beaver Run Resort & Conference Center, 620 Village Road, Breckenridge, Colorado
Registered
28 registrants

Registration

(depends on selected options)

Base fee:

a. Junior Booth – $400.00
5 x 10 feet
b. Junior Booth Non-Profit – $350.00
5 x 10 feet
c. One Space Booth Non-Profit – $400.00
10 x 10
d. One Space Booth Business – $500.00
e. Two Space Booth Buisness – $800.00
e. Two Space Booth Non-Profit – $700.00
10x20 space with two tables and two chairs
f. Three Space Booth Buisness – $1,100.00
g. Four Space Booth Buisness – $1,400.00
h. Materials Table – $50.00
We have an information table set up for advertising materials. If you send the materials to the confernce site by Wednesday, November 6, we wil keep the materials stocked and on display
i. Program Advertisement only – $175.00
If you are placing an advertisment, but not a booth or materials table please select this option, Please be sure you have already seelcted your advertising choice in the following form.
One Space Booth - One Day Only – $100.00
One space booth available for set up on one day of conference only. Special circumstance.

Registration is closed

Welcome to the
2016 CAEA Fall Conference

Exhibitor Registration

Our conference theme:
Reconstructing the World through Art

November 3-6, 2016

Beaver Run Resort & Conference Center

620 Village Road, Breckenridge, Colorado

General Registration: June 1st to September 15th, 2016

Late Registration: September 15th to October 18th, 2016

Registration after 9/15/16 will be charged a $50 late fee
No registrants will be accepted after October 18, 2016.

*** Register by September 15th to ensure your name is listed in the 2016 CAEA Collage Fall Magazine & Conference Program Book!

This date is firm.***

Contact Robin Wolfe at vendors.caea@gmail.com with any questions.

Vendor Hall Hours

Thursday 9:00 AM to 4:00 PM VENDOR SET UP (Vendor Hall closed to Participants)

Thursday 5:00 PM to 6:30 PM Vendor Reception Make & Take & Cocktails
Friday 9:00 AM to 4:00 PM Vendor Hall Open

Saturday 8:00 AM to 1:00 PM Vendor Hall Open

*** Vendors MUST be completely set up and out of the hall by 4:00 PM as Beaver Run will be setting up the hall for the Evening Make&Take. ***

Conference Kick off, Make & Take & Cocktails is a great time to mingle with conference attendees in a relaxed atmosphere, with hors d'oeuvres. There will be a cash bar INSIDE the Vendor Hall, as well as food passed through the room on trays.

General Conference Vendor Information

• Vendor booths are purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket.

• Additional services including extra tables, chairs, telephones, and internet available with registration.

• There will be no lunch break on Friday, November 4th, so conference attendees will have time to spend with vendors between workshop sessions. Vendors are welcome to leave booths as needed for breaks and food. For your convenience, we provide volunteer assistance for booth-sitting.

• We encourage all vendors to present a workshop, please fill out a proposal from online at http://goo.gl/forms/Ok9x1BuVX9KGSTPt2. You may also contact President Vanessa Quintana at caeapresident@gmail.com.

• We have gift giveaways and thank our vendors and sponsors at the Saturday Night Bash. We encourage donations for this event. Please be sure to set something aside and give it to Lloyd when you finish setting up.

• If your company is interested in exclusive sponsorship of one CAEA event, please contact CAEA President Vanessa Quintana as caeapresident@gmail.com.

• Vendors are requested to NOT have give aways, drawing, or other freebies during the Thursday night event. If your company is selling anything, you are welcome to do so on Thursday night.

• Vendors will receive two meal tickets for a standard booth size per day, and one meal ticket for a junior booth size.

• Vendors will receive two drink tickets for a standard booth size and one meal ticket for a junior booth size for the Thursday Make & Take, Friday Auction, and Saturday Night Bash.

• Vendors are welcome to partake in all food events, Thursday Make & Take, Friday Auction, Saturday morning Continental Breakfast, and Saturday Night Bash. Saturday morning Continental Breakfast will be set up in the Vendor Hall to encourage conference attendee traffic.

Booth Size

We offer 2 booth sizes.

1. Standard Booth Size is aprx. 10 x 10

2. Junior Booth Size aprx. 10 x 5 - limited availability
• Additional services including extra tables, chairs, telephones, and internet available with registration.

Shipping & Freight Information

• All UPS, Fed Ex, and freight items should arrive at Beaver Run the week before the conference.

*** Check with your shipper; most companies handling LTL do not offer Breckenridge as a daily stop. Plan plenty of time for your items to arrive. ***

Scheduled pick-ups should be set for Monday, November 7, 2016.

• For outbound UPS or freight pick-ups, ALL vendors are required to have items boxed, palletized, and ready for pick up. VENDORS MUST PREP THEIR SHIPMENTS, using their company's account info.
• PLEASE BRING YOUR OWN BOL, shipping labels, tape, sharpies, and pallet wrap!

All shipments should be sent to:

Beaver Run Resort & Conference Center
Attn: CAEA
620 Village Road
Breckenridge CO 80424

As always, please feel free to contact me about any questions, concerns, scheduling or shipping questions.

Robin Wolfe at vendors.caea@gmail.com