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CAEA TIMELINE FOR EACH CALENDAR YEAR

  • JANUARY
  • ·      Election runs from January 1st to January 30th.
  • ·      President’s report to Pacific Region Vice President January 8th.
  • ·      All council members and executive board members complete awards nomination packets and turn in to awards chair by February 15th.
  • ·      Student teaching scholarship applications due to the President by Jan.15th.
  • ·      President sends Scholastics, Art Source, TAB, and YAM chairs tax and insurance information for events.- Check later for adjusted renewal date.
  • ·      President confirms fall conference dates, provides tax information, and makes deposit with Beaver Run Conference Center.
  • ·      Check Adobe Online Subscription
  • ·      Approve and Pay for Youth Art Month Flag
  • ·      Deposit made to Beaver Run for Fall Conference- May be made in previous fall.
  • ·      Book travel for NAEA convention in March. 
  •      www.caeaco.org domain renewal
  • ·      Vice President review webpage and send updates by the 15th.
  • FEBRUARY
  • ·      Executive Council meeting
  • ·      Representative Council meeting (New representatives and outgoing representatives attend.)
  • ·      President-Elect tabulates Election results and contacts newly elected representatives.
  • Spring Collage deadline – February 1st, President Message due to Collage Editor.
  • ·      YAM chair discusses activities for the state for march youth art month.
  • ·      Winter Collage published
  • ·      Scholastics show. President or Executive Council member attends Scholastic events (awards ceremony scholarship distributions, Sie film evening) and distributes scholarship to student winners.
  • ·      Midwinter conference organized by rep and president.
  • ·      Checks made out to Midwinter Conference artists
  • ·      President-elect begins soliciting master class artists for fall conference (10)
  • ·      President and selected exec council members judge scholastics portfolios and award scholarships.
  • ·      Payment for Scholastics donation of $2000.00.
  • ·      Payments to Collage Editor, Copy Editor, and Layout Design.
  • ·      All council members and executive board members complete awards nomination packets and turn in to awards chair by February 15th,
  • ·      Vice President review webpage and send updates by the 15th.
  • ·      Scholastic art show hung.
  • ·      Treasurer renews CAEA insurance policy
  • ·      Book Beaver Run for Summer Retreat
  • ·      Treasurer sends tax information to accountant
  • MARCH
  • ·      Fall Conference workshop proposals open.
  • ·      YAM show
  • ·      President’s report to Pacific Region Vice President March 21st.
  • ·      CAEA representative council members and executive council members solicit presentation/workshops from other CAEA members, colleagues, artists in community, etc.
  • ·      President attends NAEA convention with president-elect as Colorado voting delegate.
  • ·      YAM representative attends NAEA convention.
  • ·      Treasurer files non-profit status with Colorado Secretary of State. "Charitable Organizations" report and the info comes directly off of the year-end Quicken report.
  • ·      Vice President review webpage and send updates by the 15th.

APRIL

  • ·      Executive Council meeting
  • ·      Representative council meeting- Sign up for conference committees & Vote on CAEA awards.
  • ·      CAEA fellowship/grant applications due to the President by Jan. 15th.
  • ·      Payments to Collage Editor, Copy Editor, and Layout Design.
  • ·      CAEA Teacher Scholarship payment- usually as reimbursement for Professional Development expenses up to $500.00.
  • ·      NAEA Conference scholarship payment- as reimbursement for NAEA expenses up to $1000.00
  • ·      Spring Collage published
  • ·      Hospitality chair solicits donations for conference swag.
  • ·      Awards chair notifies award nominees of results
  • ·      Vice President review webpage and send updates by the 15th.

MAY

  • Art Source summer orientation meeting
  • ·      President’s report to Pacific Region Vice President May 11th.
  • ·      President -Conference presenters notified and given dates/times/room assignments
  • ·      President works with conference committee task force chairs as needed
  • ·      Awards chair notifies winners of what is needed for awards luncheon
  • ·      Vice President review webpage and send updates by the 15th.
  • ·      Steve Tannenbaum renews non-profit status- can only be done after taxes are completed, and is due in May.
  • ·      Pay Steve Tannenbaum
  • ·      Secretary of State filing
  • ·      Book travel and lodging for National Summer Leadership Conference in Late July.
  • ·      NAHS Leadership Day vendor registration opens.

JUNE

  • ·      President works with conference committee task force chairs as needed.
  • ·      Pre-registration begins on line for fall conference.
  • ·      Deadline for fall conference workshop proposals- Executive council completes fall conference schedule.
  • ·      Disburse teacher scholarship funds
  • ·      Executive Council retreat
  • ·      Vice President review webpage and send updates by the 15th.

JULY

  • ·      President’s report to Pacific Region Vice President July 11th.
  • ·      President works with conference committee task force chairs as needed.
  • ·      President-Elect- Master classes scheduled and master artist receive contracts
  • ·      Pacific Regional Leadership Meeting – CAEA President attends.
  • ·      Place fall conference information and schedule online.
  • ·      Pre-registration begins online for fall conference
  • ·      Fall conference program book completed and placed online.
  • ·      Payments to Collage Editor, Copy Editor, and Layout Design.
  • ·      Awards chair order awards plaques
  • ·      Vice President review webpage and send updates by the 15th.

AUGUST

  • Fall Collage deadline – August 1st, President Message due to Collage Editor.
  • ·      Pre-registration continues on line for fall conference.
  • ·      President works with conference committee task force chairs as needed.
  • ·      Vice President review webpage and send updates by the 15th.
  • ·      Registration for NAHA Leadership Day opens.
  • SEPTEMBER
  • ·      Representative Council meeting
  • ·      Pre-registration continues on line for fall conference
  • ·      President works with conference committee task force chairs as needed.
  • ·      Conference book task force chair complete conference book and take to printers
  • ·      Vice President review webpage and send updates by the 15th.
  • OCTOBER
  • ·      Pre-registration continues on line for fall conference- ends two weeks prior to conference.
  • ·      Registrar prints conference participant badges
  • ·      Fall Collage published
  • ·      NAEA Nominations Due October 1st.
  • ·      Nominate member and/or members for an open caea representative council or executive board position – provide all contact information – make sure you, as the nominator have notified the person and he/she is willing to run.
  • ·      President works with conference committee task force chairs as needed.
  • ·      Fall conference program book sent to printer.
  • ·      Vice President review webpage and send updates by the 15th.
  • ·      Verify Arapahoe Community College as Midwinter conference site- Angela Belt is current contact.
  • ·      Payments to Master Class Artists ready for conference.
  • ·      Administrative stipends for fall conference
  • ·      Keynote stipends ready for fall conference
  • ·      Awards program books
  • ·      Fall Conference Program Book
  • NOVEMBER
  • ·      President’s report to Pacific Region Vice President November 23rd.
  • ·      Complete nominations for CAEA open positions by November 15th – all nominations are sent to the president-elect who is responsible for the election.
  • ·      Payments to Collage Editor, Copy Editor, and Layout Design.
  • ·      Executive Council judges YAM submissions at conference.
  • ·      President-elect contact nominees and get bios for the ballot
  • ·      President-elect works to gain nominees for all open positions with help from executive board and representative council members
  • ·      Budget requests sent in and received by November 15th
  • ·      Vice President review webpage and send updates by the 15th.
  • ·      Pay for yearly Breckenridge Storage contract.
  • ·      Book lodging and registration for NAEA convention in March.
  • DECEMBER
  • ·      Executive board meeting
  • ·      Representative Council meeting
  • Winter Collage deadline – December 1st, President Message due to Collage Editor.
  • ·      Colorado scholastic art and writing awards entry deadline
  • ·      NAEA position statement review by President
  • ·      Board ratifies election slate presented by president-elect
  • ·      President-Elect submits ballot and bios to President for electronic election
  • ·      President-Elect creates Google Drive Election form and sends to membership January 1st.
  • ·      Election begins online January 1st and ends January 30th
  • ·      Vice President review webpage and send updates by the 15th.
  • ·      Midwinter Conference artists organized.
  • ·      Renew Wild Apricot contract.
  • ·      Youth Art Month Flag design winner- sent to Custom Flag Company. High Resolution Art Work sent and approved.
  • ·      Review and Pay Fall Conference Bill
  • ·      Payment of Scholarship to the Colorado Art Educator of the Year
  • ·      Review Fall Conference contract for next year.


    Contact us at:

    EMAIL:  caeaart@gmail.com     •      ANSWERING SERVICE: 1-719-422-3599
                   
    Colorado Art Education Association  
    P.O. Box 4955
    Greenwood Village, Colorado 80155


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