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  • Vendor Registration for 2017 CAEA Fall Conference

Vendor Registration for 2017 CAEA Fall Conference

  • November 02, 2017
  • November 04, 2017
  • Beaver Run Resort & Conference Center, 620 Village Road, Breckenridge, Colorado

Registration

(depends on selected options)

Base fee:
  • 5 x 10 feet
  • 5 x 10 feet
  • 10 x 10
  • 10x20 space with two tables and two chairs
  • We have an information table set up for advertising materials. If you send the materials to the confernce site by Wednesday, November 6, we wil keep the materials stocked and on display
  • Publication in Fall Collage and conference Program 7.5"x10"
  • If you are placing an advertisment, but not a booth or materials table please select this option, Please be sure you have already seelcted your advertising choice in the following form.
  • Publication in Fall Collage and Conference Program 5" x 7.5"
  • Publication in Fall Collage and Conference Program 3.7" x 5"
  • Publication in Fall Collage and Conference Program
  • Your brochure can be mailed to breckenridge and will be set out on a multi-vienu table. You are responsible for shipping and recieving fees.
  • One space booth available for set up for Thursday night Make and Take only

Welcome to the
2017 CAEA Fall Conference
Exhibitor Registration
Our conference theme:


November 2-4, 2017
Beaver Run Resort & Conference Center
620 Village Road, Breckenridge, Colorado

General Registration: June 1st to September 15th, 2017
Late Registration: September 16th to October 18th, 2017

Registration after 9/15/17 will be charged a $50 late fee
No registrants will be accepted after October 18, 2017.

*** Register by September 15th to ensure your name is listed in the 2017 CAEA Collage Fall Magazine & Conference Program Book!
This date is firm.***

Contact Robin Wolfe at vendors.caea@gmail.com with any questions.

Vendor Hall Hours
Thursday 9:00 AM to 4:00 PM VENDOR SET UP (Vendor Hall closed to Participants)
Thursday 5:00 PM to 6:30 PM Vendor Reception Make & Take & Cocktails
Friday 9:00 AM to 4:00 PM Vendor Hall Open
Saturday 8:00 AM to 1:00 PM Vendor Hall Open

*** Vendors MUST be completely set up and out of the hall by 4:00 PM as Beaver Run will be setting up the hall for the Evening Make&Take. ***
Conference Kick off, Make & Take & Cocktails is a great time to mingle with conference attendees in a relaxed atmosphere, with hors d'oeuvres. There will be a cash bar INSIDE the Vendor Hall, as well as food passed through the room on trays.


General Conference Vendor Information
• Vendor booths are purchased by the lot. Each lot will include one table 6 feet in length, 2 chairs, and a small waste basket.
• Additional services including extra tables, chairs, telephones, and internet available with registration.
• There will be no lunch break on Friday, November 3rd, so conference attendees will have time to spend with vendors between workshop sessions. Vendors are welcome to leave booths as needed for breaks and food. For your convenience, we provide volunteer assistance for booth-sitting.
• We have gift giveaways and thank our vendors and sponsors at the Saturday Night Bash. We encourage donations for this event. Please be sure to set something aside and give it to Lloyd when you finish setting up.
• If your company is interested in exclusive sponsorship of one CAEA event, please contact CAEA President Vanessa Quintana as caeapresident@gmail.com.
• Thursday Evening we will have a Vendor Showcase from 5pm-6:30pm.  During this time we ask that you show case your products by having a make and take project at your booth.  Vendors are requested to NOT have give aways, drawings, or other freebies during the Thursday night event. If your company is selling anything, you are welcome to do so on Thursday night.
• Vendors will receive two meal tickets for a standard booth size per day, and one meal ticket for a junior booth size.
• Vendors will receive two drink tickets for a standard booth size and one drink ticket for a junior booth size for the Thursday Make & Take, Friday Auction, and Saturday Night Bash.
• Vendors are welcome to partake in all food events, Thursday Make & Take, Friday Auction, Saturday morning Continental Breakfast, and Saturday Night Bash. Saturday morning Continental Breakfast will be set up in the Vendor Hall to encourage conference attendee traffic.

Booth Size
We offer 2 booth sizes.
1. Standard Booth Size is aprx. 10 x 10
2. Junior Booth Size aprx. 10 x 5 - limited availability
• Additional services including extra tables, chairs, telephones, and internet available with registration at an additional charge.

Shipping & Freight Information
• All UPS, Fed Ex, and freight items should arrive at Beaver Run the week before the conference.

*** Check with your shipper; most companies handling LTL do not offer Breckenridge as a daily stop. Plan plenty of time for your items to arrive. ***

Scheduled pick-ups should be set for Monday, October 30, 2017.

• For outbound UPS or freight pick-ups, ALL vendors are required to have items boxed, palletized, and ready for pick up. VENDORS MUST PREP THEIR SHIPMENTS, using their company's account info.
• PLEASE BRING YOUR OWN BOL, shipping labels, tape, sharpies, and pallet wrap!

All shipments should be sent to:
Beaver Run Resort & Conference Center
Attn: CAEA
620 Village Road
Breckenridge CO 80424
As always, please feel free to contact me about any questions, concerns, scheduling or shipping questions.
Robin Wolfe at vendors.caea@gmail.com
Contact us at:

EMAIL:  caeaart@gmail.com     •      ANSWERING SERVICE: 1-719-422-3599
               
Colorado Art Education Association  
P.O. Box 4955
Greenwood Village, Colorado 80155


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