CAEA Fall Conference | Exhibitor Registration

November 4–6, 2027
Beaver Run Resort & Conference Center
620 Village Road, Breckenridge, Colorado

Join the Colorado Art Education Association for Retro Active 2027, our 90th anniversary celebration! Connect with Colorado art educators,
showcase your products and services, and be part of three days of creativity, professional learning, and community.

Whether you're a returning exhibitor or joining us for the first time, we're excited to welcome you to Breckenridge!

Exhibitor Registration & Pricing

Priority Exhibitor Registration: Through December 31, 2026

Reserve your booth early to secure our lowest available rates for 2027!

Standard Registration: January 1 – November 4, 2027

All booth reservations are subject to availability.

Booth Type	Priority Rate	Standard Rate
Junior Booth (10' × 5')	$500	$550
Standard Booth (10' × 10')	$675	$750
Double Booth (2 spaces)	$975	$1,100
Triple Booth (3 spaces)	$1,300	$1,450
Quad Booth (4 spaces)	$1,600	$1,800
Materials Table / No Attendance	$250	$250
Art Mart Table	$100	$100

Space is limited! All registrations are subject to availability.
Materials Table / No Attendance: For exhibitors who wish to display promotional materials without attending in person.
Art Mart Table: A designated table for selling artwork and handmade goods during the art mart event.
Space is limited! We encourage early registration to secure your preferred booth size.

Exhibitor Schedule

Wednesday, November 3 | Exhibitor Setup

9:00 AM – 4:00 PMExhibitor move-in and setup. The Exhibitor Hall will be closed to conference attendees during this time.

Thursday, November 4 | Opening Day

• 11:00 AM – 4:00 PM: Exhibitor Hall Open

• 4:00 – 6:00 PM: Break

• 6:00 – 8:00 PM: Conference Kickoff Reception: Make & Take & Art!

Thursday Evening: Make & Take & Art!

Our Thursday evening kickoff reception is one of the highlights of the CAEA Fall Conference! This interactive celebration brings attendees into the Exhibitor Hall to connect, create, and explore.

We encourage every exhibitor to offer a hands-on experience that invites art educators to interact with your products, materials, or services.

A few ideas:

• A quick, engaging Make & Take project

• A product demonstration or creative challenge

• An interactive game or activity

• A fun giveaway or hands-on experience (no raffles, please)

CAEA will provide:

• Appetizers and cocktails during the reception

• Two cash bars located inside the Exhibitor Hall

• Food service throughout the exhibitor space

Exhibitor Tip: Consider adding an extra table to create a dedicated workspace where attendees can sit, experiment, and explore your products!

Friday, November 5

9:00 AM – 4:00 PM: Exhibitor Hall Open

Saturday, November 6

9:00 AM – 3:00 PM: Exhibitor Hall Open

Important Exhibitor Commitment

All exhibitors are expected to remain fully set up through 3:00 PM on Saturday, November 6.

If you are unable to staff your booth for the entire conference, please contact our exhibitor coordinator in advance at vendors.caea@gmail.com.
An additional fee may apply for early departure without prior approval.

Booth Sizes & What's Included

Booth Options

• Junior Booth: Approximately 10' × 5'

• Standard Booth: Approximately 10' × 10'

• Double, Triple & Quad Booths: Multiple adjoining standard-size booth spaces

Each Booth Includes

• One 6-foot table

• Two chairs

• One small wastebasket

Additional services may be purchased during registration, including extra tables and chairs, electricity, and internet access.

Exhibitor Meals & Event Perks

We want our exhibitors to feel like part of the CAEA community!

Daily Meal Vouchers

• Standard Booth: 2 vouchers per day ($15 value each)

• Junior Booth: 1 voucher per day ($15 value)

Event Drink Tickets

• Standard Booth: 2 drink tickets per event

• Junior Booth: 1 drink ticket per event

Drink tickets are provided for the following events:

• Thursday: Make & Take & Art

• Friday: Art Auction

• Saturday: Night Bash

Conference Events

Exhibitors are also welcome to enjoy CAEA-sponsored conference events, including:

• Thursday Make & Take & Art Reception

• Friday Art Auction

• Saturday Art Advocacy Breakfast

• Saturday Awards Lunch

• Saturday Night Bash

Come celebrate, connect, and experience the creativity of Colorado's art education community!

Promote Your Business with Whova

CAEA uses the Whova conference app to keep attendees connected and informed throughout the event.

We do not provide a printed conference program. Instead, exhibitors can create a digital presence directly within Whova.

Your exhibitor profile can feature:

• Company information and contact details

• Product brochures and downloadable materials

• Promotional videos and images

• Links to your website and services

Make the most of your exhibitor profile to connect with attendees before, during, and after the conference!

Helpful Resources:

• Whova Exhibitor Guide

• Whova Sponsorship Guide

Interested in Presenting a Workshop?

We love when our exhibitors share their expertise with Colorado art educators!

If you'd like to present a workshop, demonstration, or educational session at Retro Active 2027, please submit a proposal using the official CAEA workshop proposal form.

Proposal Deadline: June 1, 2027

Workshop Questions: Rachel Donnelly rachelcaea@gmail.com

Exhibitor Advertising & Sponsorship

Your participation goes beyond the Exhibitor Hall! CAEA offers promotional opportunities to help connect your organization with art educators across Colorado.

Included with Exhibitor Registration

All registered exhibitors receive:

• A full-page advertisement (7.5" × 10") in the Fall 2027 issue of Collage Magazine

• Company name and logo featured on the CAEA website, including the homepage and conference pages

• Company logo on conference signage

• Access to create and customize a Whova exhibitor profile

Recommended logo dimensions: 500 × 500 pixels (maximum 1000 × 1000 pixels).

Enhanced Sponsorship Package | Additional $500

Want even more visibility? Upgrade your exhibitor experience with an enhanced sponsorship package.

Includes all standard exhibitor benefits, plus:

• Prominent, enlarged logo placement on conference signage

• Full-page advertisements in three issues of Collage Magazine

• Scrolling company banner advertisement in the Whova conference app

Recommended Whova banner dimensions: 700 × 210 pixels.

An excellent way to strengthen your visibility with art educators throughout the year!

Shipping & Freight Information

Please plan ahead when shipping materials to Breckenridge.

Incoming Shipments

• Schedule deliveries to arrive the week before the conference.

• Confirm delivery schedules with your shipping carrier. Some freight companies do not provide daily service to Breckenridge.

Shipping Address

Beaver Run Resort & Conference CenterAttention: CAEA Exhibitors620 Village RoadBreckenridge, CO 80424

Outbound Shipping

Please schedule return pickups for Monday, November 8, 2027.

All outbound shipments must be boxed, palletized (if applicable), labeled, and ready for pickup.

Exhibitors are responsible for arranging and preparing all return shipments using their own shipping accounts.

Please bring any necessary shipping supplies, including:

• Prepaid shipping labels

• Bill of Lading (BOL), if applicable

• Packing tape and markers

• Pallet wrap, if needed

Cancellation & Refund Policy

• Cancellations received before September 1, 2027: A $100 cancellation fee applies.

• Cancellations received on or after September 1, 2027: No refunds will be issued.

All cancellation requests must be submitted in writing to CAEA.

Questions? We're Here to Help!

For questions about exhibitor registration, booth arrangements, scheduling, shipping, or partnership opportunities, contact:

Kelly Mansfield or Lloyd Bourdon
CAEA Exhibitor Coordinators
vendors.caea@gmail.com

We look forward to welcoming you to RetroActive 2027, celebrating 90 years of creativity, connection, and Colorado art education!